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Yayasan Notre Dame (Sekolah Notre Dame Jakarta)

11 day(s) ago

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General Affairs - Facilities Supervisor

Experience Staff

Full-Time

DKI Jakarta,
Working Mode : WFO

Job Responsibilities

  • Plan, coordinate, monitor, and evaluate the management of facilities, infrastructure, and General Affairs to ensure effective and efficient operational support.
  • Prepare annual work programs, facility requirements, budgets, RAB, and related proposals in accordance with Notre Dame School’s Renstra.
  • Plan, supervise, and evaluate construction, renovation, maintenance, and facility development projects, ensuring quality, specifications, timelines, and budgets are met.
  • Manage the inventory, procurement, distribution, utilization, maintenance, and disposal of nonfinancial assets.
  • Ensure school facilities and infrastructure are available, functional, safe, and properly maintained.
  • Manage general services, housekeeping, workplace facilities, and other operational requirements.
  • Coordinate security, safety, orderliness, and emergency response through the Chief Security.
  • Supervise cleanliness, environmental conditions, comfort, and overall appearance of the school facilities.
  • Lead, supervise, coach, and evaluate the performance of the Chief Security and Field Staff Coordinator, as well as coordinate with maintenance, cleaning, and other supporting personnel/oursourcing agent of Cleaning Service Team.
  • Monitor facility conditions and operational services and ensure timely follow-up on identified issues and improvement needs.
  • Coordinate with contractors, consultants, vendors, suppliers, and relevant external parties to ensure work and services meet agreed specifications and requirements.
  • Coordinate with internal stakeholders, including the Head of General Affairs Bureau, Finance Bureau, Education Bureau, Principals, and Heads of Units, regarding facilities and operational needs.
  • Prepare accurate and timely monthly, semester, and annual reports covering facilities, projects, security, and General Affairs.
  • Take appropriate operational decisions in emergency situations within the scope of authority and report them to the relevant supervisor.
  • Ensure the implementation of applicable policies, SOPs, safety standards, asset management procedures, and procurement procedures.

Job Requirements

  • Minimum Bachelor’s Degree (S1) in Civil Engineering, Architecture, Electrical Engineering, Industrial Engineering, Construction Management, Management, or another relevant field.
  • Minimum 3 years of experience as a Head of Department, Facilities/Infrastructure Supervisor, Project Manager, Facility Manager, or in a similar position in educational institution.
  • Strong leadership, management, communication, negotiation, interpersonal, analytical, problem-solving, decision-making, and time-management skills
  • Physically and mentally fit and able to conduct regular field monitoring across school facilities.
  • Strong knowledge and practical experience in :

    • Facilities and Infrastructure Management

    • Construction and Renovation Project Management

    • Facility Management

    • Asset and Inventory Management

    • Procurement of Goods and Services

    • Budgeting and RAB preparation

    • Occupational Health and Safety (K3)

    • Office applications and administrative reporting

  • Demonstrates the ability to adapt to and support Catholic-based character development in education, while respecting the school’s vision, mission, and values.
  • Able to provide supporting documents verifying relevant work experience, such as references, recommendation letters, or employment certificates

Required Skills

Spoken Skills

Written Skills