Purchasing & Logistics Administrator - Architectural Lighting Solutions
Experience Staff
Full-Time
Working Mode : WFO
Not Displayed
Job Responsibilities
- Process Sales Orders (SO), Purchase Orders (PO), and Receiving Items accurately in Accurate Online.
- Prepare, organize, and maintain all documentation related to Sales Orders (SO), Purchase Orders (PO), and Delivery Orders (DO), ensuring records are complete, accurate, and properly filed.
- Coordinate with suppliers regarding quotations, orders, availability, lead times, documentation, and deliveries.
- Monitor Purchase Orders and follow up with suppliers to ensure orders progress according to schedule.
- Maintain accurate records and reports of Purchase Orders and purchasing activities.
- Reconcile Sales Orders and Purchase Orders accurately and in a timely manner.
- Prepare and verify supporting documentation required for Accounts Payable processing.
- Ensure the accuracy and completeness of invoices, claims, purchase documentation, and supporting records.
- Coordinate purchasing and logistics documentation with the finance, project, warehouse, and operations teams.
- Assist with travel arrangements when required, including flights, hotels, and transportation.
- Manage purchasing of office supplies and other operational requirements.
- Identify missing documents, discrepancies, or delayed orders and proactively follow up until resolved.
Job Requirements
- Bachelor's degree in Business Administration, Management, Accounting, Logistics, Supply Chain, or a related field.
- Minimum 3 years of experience in purchasing administration, procurement support, logistics administration, or a similar position.
- Experience using Accurate Online is strongly preferred.
- Proficient in Microsoft Office / Google Workspace and comfortable learning new software and systems.
- Strong administrative and document-management skills.
- Excellent attention to detail and accuracy.
- Strong organizational, time-management, and multitasking abilities.
- Proactive and comfortable following up with suppliers and internal team members.
- Able to manage multiple Purchase Orders and priorities simultaneously.
- Professional, reliable, organized, and courteous.
- Able to maintain confidentiality of company and commercial information.
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